Clean My Tank Privacy Policy
This privacy policy sets out how Clean my Tank uses and protects any information that you give when you use this website. Clean my Tank is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, and then you can be assured that it will only be used in accordance with this privacy statement.
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Clean My Tank may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 17th June 2022.
In order to take payment, deliver and provide ongoing customer service we need to obtain and retain certain personal data. The following sections provide more detail on the data we collect from you and what happens to that data.
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What we collect
Personal data means any information about an individual from which that person can be identified. It does not include data, where the identity and identifying information has been removed (“Anonymised Data”).
We may collect the following information:
– Name and job title
– Contact information including email address
– Delivery information including telephone number
– Demographic information such as postcode, preferences and interests
– Other information relevant to customer surveys and/or offers
– Contact History
– Purchase History
– Information relevant to your device
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What we do with the information we gather:
We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:
– Fulfilment of orders placed
– Internal record keeping
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How we use your information
We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:
Name and Contact Details
We capture your name and contact details so we can
– contact you regarding any enquiries you have
– contact you regarding your purchases
– to deliver your order to you.
– in order to prevent and detect fraud against you or Clean My Tank
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Payment Information
We capture your payment details to:
– take payment to process your order and give refunds
– in order to prevent and detect fraud against you or Clean My Tank
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Contact History
– To manage our relationship with you and to provide a high level of customer service we may keep records of your contact history. We are required to do this to perform our contact with you.
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Purchase History
– This is important for us to provide good customer support and look after you in the event of any customer service enquiries and service agreements.
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Marketing Activities
– We will only send you marketing messages if you indicate that you consent (e.g. by “opting-in”) to receiving such messages. Where we have your consent or are otherwise permitted to do so, we may:
– send you information by email, telephone (including SMS and MMS), mail or other methods of communication about existing and new services and industry news that may be of interest to you;
– send you information by email, telephone (including SMS and MMS), mail or other methods of communication about related products or services of selected third parties that may be of interest to you
Each email we send will clearly provide the opportunity for you to unsubscribe from this service.
Information about your device and how you use our site
We may collect information about the devices you use, such as your mobile or browser and information about how you move around our website This helps us to improve our website for you and allows us to give you a better experience. This data is anonymised and will not include any of your personal details.
This information may also be used in fraud prevention allowing us to earmark suspicious activity and prevent other people’s cards from being used fraudulently.
You do not have to give us any of this personal information but if you decide not to provide it, you may not be able to buy from the site, and you are unlikely to receive our optimal overall customer experience. But that is your choice and we understand that. If you have queries about sharing your data with us please contact us.
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How long we keep your data for
We will keep your personal data for no longer than is necessary for the purpose(s) it was provided for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
We keep your data for the minimum period we consider necessary to resolve any queries and to ensure legal and regulatory compliance. We currently consider this period to be a maximum of 12 months for general enquiries and details of any orders or services will be kept for as long as we need to retain that data to comply with our legal and regulatory requirements. This is generally 7 years unless the law prescribes a longer period.
Further details of the periods for which we retain data are available on request.
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Whom we share your information with
Tankering Partners
In order for you to receive your goods, Clean My Tank works with Tankering Partners. Again, we only pass limited information to them in order to ensure they find the property efficiently.
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Payment processing
There are 3 different methods of payment: Invoices, Debit/Credit Card and Paypal. We will work with Paypal, a trusted third-party payment processing provider in order to securely take and manage payments.
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Your rights to access your information
We want you to feel safe with us having details and we want to keep you informed about how we use the information you give us.
You have the rights to:
– be informed about how your personal data is being used
– access any information we hold about you
– request correction of your personal data
– object to the processing of your personal data
– request erasure of your personal data
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If you wish to view, update, amend or delete any personal data we hold about you please get in touch with us at hello@cleanmytank.co.uk. We will try to respond to all legitimate requests within one month. We may need to request specific information from you to help us confirm your identity and ensure your right to exercise any of the above rights. This is a security measure to ensure that personal data is not disclosed to any person who does not have the right to receive it.
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Maintenance and Security of Your Data
We are committed to ensuring that your information is secure. We endeavour to ensure that your data is stored securely and to prevent unauthorised access. We have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online, which we monitor regularly.
Unfortunately, despite our best measures and efforts, because of the nature of the Internet, we cannot guarantee that your information will always remain at all times 100% secure. The continuing efforts of hackers to defeat even the newest of security systems means that we can never make this promise.
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Cookies on this site
Cookies are small text files that are stored on your browser or the hard drive of your computer or other devices when you visit the Site. We use cookies on our website. For more information on cookies, please see our cookie notice.
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Links to Other Websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.